We’re hiring! Click here to apply.

The Ultimate Guide to Renting an Apartment

Eliza Parker

November 13, 2025

The Ultimate Guide to Renting: Checklist & Timeline

Renting your next home can feel overwhelming, but it doesn’t have to be. Here’s a clear step-by-step timeline and checklist to help you stay on track and confident throughout your renting journey.

Step 1: Start Your Apartment Search (2–3 Months Before Move-In)

Checklist:

  • Define your budget (rent + utilities + fees).
  • List must-haves: location, size, amenities, pet policies.
  • Research neighborhoods and commute times.
  • Gather recommendations from friends or local groups.
  • Prepare questions for property managers or leasing agents.

Step 2: Prepare Your Rental Application Documents (1–2 Months Before Move-In)

Checklist:

  • Photo ID (driver’s license or passport).
  • Proof of income (pay stubs, bank statements, or tax returns).
  • Rental history details (addresses, dates, landlord contacts).
  • Completed rental application forms.
  • If applicable, un-freeze your credit report

Step 3: Visit Apartments & Attend Tours (1–2 Months Before Move-In)

Checklist:

  • Take notes and photos during visits.
  • Check for any damages or maintenance issues.
  • Test appliances, water pressure, heating/cooling.
  • Ask about lease terms, deposits, and fees.
  • Verify pet policies and parking options.
  • Request lease agreements for review.

Step 4: Submit Your Application & Secure Your Apartment (1 Month Before Move-In)

Checklist:

  • Fill out and submit rental application.
  • Pay application fees if required.
  • Provide all requested documents promptly.
  • Follow up with property management for status.
  • Once approved, sign your lease.
  • Pay security deposit and first month’s rent.

Step 5: Plan Your Move (2–4 Weeks Before Move-In)

Checklist:

  • Schedule your moving date.
  • Book moving company or rent a truck.
  • Notify your current landlord (if applicable).
  • Change your address with USPS and update utilities.
  • Arrange internet, cable, and other service setups.
  • Purchase renters insurance if required.

Step 6: Final Walkthrough & Move-In Day

Checklist:

Get keys and access codes.

Do a thorough walkthrough with your landlord or manager.

Document any existing damages with photos.

Related Blogs